Overview

Currently, I am working with the United Nations International Children Emergency Fund (UNICEF) Bangladesh as Programme Associates responsible for the Construction Unit in Supply and Procurement Section. I have previously worked with UNDP Bangladesh, Save the Children Bangladesh, Save the Children (UK), World Health Organization (WHO) and Proshika Manobik Unnayan Kendra in the areas of Field Operations, Financial Management, Grant Management, Administration, Procurement of goods and services, Human Resource Management, Asset Management, Vehicle Management, Programme Management and Auditing since June 1995 till date which is about 20+ years.

2. Highlights of my Professional Experience

During the tenure of my services with the UN agencies, International Development Organizations and National NGOs, I have gained practical experience in the areas of Supply, finance, administration, procurement and HR. I have supported the finance, administration and programme teams to expedite the implementation of project activities effectively and efficiently to achieve the targeted results of the projects/organization.

Under financial management I had guided teams to implement and maintain the books of accounts, record keeping, billing & vouching, fund management, auditing and financial reporting. Besides I ensured internal control system within the projects/organizations by applying various procurement, financial and audit practices to ensure compliance with the rules, regulations, guidelines and circulars of government of Bangladesh and respective organizations. In the process, I have always been able to help my units and organizations to achieve 98%-100% of budgets and targets.

Under administration, I had ensured regular maintenance of the project vehicles, office/ICT equipment, office furniture, etc. and also facilitated logistic support for timely implementation of the project activities as and when required. The other important support I was involved in was to facilitate staff travel to the field, international.

I have assisted and guided project teams to ensure timely procurement of project vehicles, office furniture, office equipment, ICT equipment, Individual Consultants (National and International) and other services based upon planning.

In the HR area, I am the HR Focal person for the project and have to deal with HR issues for all 48 staffs. I have ensured need based recruitment of project personnel, checking the performance appraisal of the project staff, contract managment, performance managment, leave management, payroll management including other admissible benefits based upon entitlements, staff development to enhance the capacity of teams through trainings, orientations, seminars, meetings etc. I have sound knowledge of auditing and have facilitated internal, external and government audit, and taken initiatives to mitigate the observations, if any by showing the reasonable justifications. During my tenure, audit opinions were always Unqualified.

Finally, I present myself as an experienced, dedicated, committed and honest professional. I am a very good team player and used to working in multi-cultural working environment. I am very much used to working with tight deadlines, alongside stress and conflict. In all, I have the competencies required in international organizations/projects.

3. Professional Experience:

Sl.# Organization Designation Period
From To
01. UNICEF, Bangladesh Programme Associates 01st Oct 2017 Continuing
02. UNDP Finance & Adm Associate 01st Oct 2012 30th Sep 2017
03. Save the Children International FMS. Officer 01st Oct 2011 30th Sep 2012
04. Save the Children (UK) Finance Officer 17th Dec 2008 30th Sep 2011
05. World Health Organization (WHO) Finance associate 15th May 2006 16th Dec 2008
06 Proshika Manobik Unnayan Kendra Finance Coordinator June 01 1995 14th May 2006



4. (a) Responsibilities discharged:

1. Support to programme development, planning and execution.
 Assist Construction Specialist and contract officer in reviewing draft requisitions for clarity, adequacy of specifications and completeness
 Drafts project documents, work plans, budgets, proposals on implementation arrangements.
 Assist Construction Specialist and contract officer in drafting manual solicitation documents, contracts i.e., ITBs/RFQs/RFPs and make them ready for issuances as per the procurement guidelines and procedures followed by UNICEF
 Assist Construction Specialist and contract officer in Compiling results of the technical proposal review (in case of RFP), tabulate the financial offers of ITBs/RFQs and technically compliant bidders of RFP,
 Monitors and tracks the efficient distribution of supplies that are required for effective programme delivery.
 Verify all relevant documents prior to submission to the Section Chief for approval and processing the payments in vision
 Compile section wide procurement plan
 Prepare financial reports for section, highlight unusual financial activities from vendors and transactions, investigate anomalies and keep supervisor informed for timely action to Vendors.
2. Support to monitoring and reporting of programme results
 Prepares monitoring and reporting information for supervisor on agreed performance indicators to drive more efficient management and accountability for results.
 Assist in Preparation of ARD and CRC submissions and related procurement documents, letters and general correspondence related to construction and institutional services
 Interact and follow up with the programme and operations sections, contractors/suppliers on issues related to construction and contractual management, timely delivery of services, closing of contracts
 Monitor, assess and analyze financial transactions, if any anomalies to take action and give proper suggestion to Vendor, prepare accurate and current financial information for applicable compliance (e.g. IPSAS, donor reporting, internal policies) and management oversight, planning and/or action.
 Interact and follow up with the programme and operations sections, contractors/suppliers on issues related to construction and contractual management, timely delivery of services, closing of contracts
3. Support in resource mobilization
 Coordinate with the Office’s Business Support Centre (BSC) to process the cash, supply and service requisitions and liquidations.
 Compile necessary documents for submission to BSC/Supply/HR section and follow up for timely processing of sales orders/contracts.
 Carries out transactions in VISION pertaining to grants for his/her section such as registering grant allotments and tracking expiring programme grants.
 Assist to arrange pre-bid briefing meetings, technical proposal evaluations, meetings with suppliers for technical presentations or for negotiation of financial offers.
4. Support in Knowledge Management and capacity building
 Researches, analyzes, verifies and synthesizes information on best practices and lessons learnt to support knowledge development and capacity building
 Supports capacity development activities related to performance monitoring, programme development, and related internal UNICEF systems/tools and participating on exercises Suppliers to program processes and procedures which aim to build capacity of stakeholders.
5. Administrative support
 Provide administrative support services to the Sections. Arrange appointments, meetings, some involving high-ranking officials, and record minutes, prepare notes.
 Receive visitors, undertake travel management including hotel reservations, prepare leave and travel plans, request and assemble information pertinent to the purpose of travel. Carry out administrative work relating to visiting mission.
 Keep record of document for internal audit
 Participate in the sections’ meetings and any other tasks assigned by the Supervisor

(b) UNDP Bangladesh-Upazila Governance Project (UZGP)

Budget Preparation and Management
 Provides effective support to management of the project, administration of budgets and functioning of the optimal cost-recovery system focusing on achievement of the following results
 Analyze budget information to prepare and consolidate estimates and supporting data in relation to budget forecasts, performance reports and medium-term plans; review financial provisions of project agreements and documents; assess budget requests and draft budget proposals.
 Prepare EU budget and subsequent along with multi-year budget revision and prepare a financial report to EU.
 Support to Project Management of budgets and functioning of the optimal cost-recovery system.
 Presentation of information for formulation of country programme work plans, budgets, proposals on implementation arrangements and execution modalities.
 Implementation of the control mechanism for development projects through monitoring of budgets preparation and modifications
 Enter accurately the AWP and subsequent Budget revisions along with Multi-year Budgets for approval and by Country Office.
Operational Financial Management Strategies
 Provide assistance to prepare periodic accounting records, maintain delivery records, make project transactions in UNDP format, prepare draft budget revisions, shadow budgets, cost sharing and other financial and accounting reports;
 Provide advice and guidance concerning field colleagues for the Organization's financial practices and rules and provide authoritative interpretation of requirements for handling transactions in the operation prepare and approving salary and preparing various accounting documents.
 Receive report from Division and district and analyze accounts and financial documents giving particular attention to apparent anomalies or unusual trends and initiating action to correct situations where anomalies occur;
 Review regular financial reports, and prepare reports, correspondence and advice on complex cases.
 Comply fully with UN/UNDP rules and regulations for financial processes, financial records and reports and audit follow up; implement the internal control framework
 Proper control of the supporting documents for payments, assistance in managing the project management and Payments.
 Maintain financial records for UNDP and government/national counterparts as required.
 Maintain the internal expenditure control system, which ensures that vouchers processed are matched and completed, transactions are correctly recorded and travel claims and other entitlements are duly processed.
 Timely corrective actions on un-posted vouchers, including vouchers with budget check errors, match exceptions, unapproved vouchers.
 Check on the Accounts Receivables for the project and follow-up with the cluster / RRMC on contributions.
Reporting
 Ensure timely, accurate and relevant financial reports to management, UNDP and other donors, as well as the government as need basis.
 Prepare timely and accurate Monthly Fund Utilization Report by Donor and by Budget Lines for the Management.
 Prepare timely and accurate Quarterly Expenditure Reports to be attached to Progress Reports for Donors.
 Maintenance of the Accounts Receivables for UNDP projects and follow-up with partners on contributions.
 Monitor and review selected cost center financial transactions and documents (budget proposals, payment requests, requests for financial clearance etc.) prior to entry into the finance system; ensure implementation of procedures to control and monitor income and expenditure.
 Prepare weekly, monthly and quarterly progress reports and organize periodical progress reviews.
 Accuracy verification of Combined Delivery Reports.
Accounting and administrative support
 Any other duty instructed by the Project Manager in the any of finance management in the project. Proper control of the supporting documents for payments and financial reports for NEX projects; preparation of PO and non-PO vouchers for development projects.
 Prepare financial statement for external audit purpose and follow up the field financial report for audit purpose. if I found any inconsistency I immediately notice to my colleagues to make those correct. Prepare draft replies to internal and external audit observations concerning the assigned operation.
 Monitor and review selected division and district level financial transactions and documents (e.g., budget proposals, payment requests, requests for financial clearance etc.) prior to entry into the finance system; ensure implementation of procedures to control and monitor income and expenditure.
 Prepare procurement plan and closely work with UNDP country office for recruiting tender, selection Vendor and prepare a contractual agreement various implementing agents.
 Coordination of shipments and customs clearance, travel, events management, administrative surveys, transpotation services and insurance, space management, procurement of supplies.
 Presentation of thoroughly researched information for planning of financial resources for administrative services
 Support with protocol matters, registration of staff, coordination with local authorities, on space and other administrative matters.
 Prepare specification of relevant goods and services if required and regularly follow up of those works.
Knowledge building and knowledge sharing
 Routine implementation of projects, tracking use and support preparation of reports on utilization of financial resources.
 Advice to project staff (cost center) on UN administrative reporting, in particular, on budgetary issues.
 Sound contributions to knowledge networks and communities of practice
 Liaising with different government agencies/UNDP/donor partners and other key stakeholders;
 Maintain inventory of project assets and provide logistic support to workshop/seminar and other project activities;
 As responsible of Project HR focal person

(c) Save the Children International
Budget Preparation & Management
 The thematic programmes in preparing their budgets (budget line, costs, DEA, technicality in Agresso, etc)
 Prepares a comparative analysis, commence of the annual financial report against budget and submit to Supervisor for any major changes.
 Analize data and develop detail budget in accordace with policy and use appropriate coding and allocation to system
 Assist to budget holder for appropriate coding with system like DEA, account code etc
 Budget modification and budget monitoring in every month with budget holder and analysis with General Ledger.
Country office month and year end close
 Generating reports for various users, and maintain the control accounts and prepare required journals
 Responsible for maintaining the finance calendar as per HQ guidelines and fulfill the month end process
 Prepare the debtor and creditor accounts and reconcile and Prepare chart for depreciation of assets
 Support the Grants section with required information for donor reporting
 Responsible to prepare monthly control checklist
Cash & Fund Management
 Actual disbursement of plan budget to partners,
 Checking the bill with proper document, procurement policy, budget code, budget line etc
 Review all financial data and accounting transaction of purchase order, vouchers, journal vouchers to Agresso system
 Review financial record and any change or rectification to enter or prepare journal to System
Financial Management Strategies
 Review budget and actual expenditure in every quarter and mid year and require update based emergency requirement
 Analyze of Budget and actual expenditure at the end of project period if require any changes or adjustment for recommendation to Supervisors
 Prepare financial statement for external audit purpose and follow up the field financial report for audit purpose
 Analyze of obligation amount, determine and record the appropriate obligate funds for purchase order, PNGOs payment request, travel claim for domestic and international.
 To prepare accrual at the end of year or at the end of project determine of payment request of staff, purchase order,
 Fulfill the requirements of external audit for any changes of budget and actual expenditure and clarification it
Monitoring and Reporting
 Conduct financial monitoring of Sub office and partner organizations under the sub grant agreements for multi donor funded projects.
 Review internal control system of partner organization and sub office and suggest for its further necessary improvement.
 Produce financial monitoring report for submission. Collect management response on findings & provide recommendations.
 Follow up implementations of the monitoring recommendations.
6. Accounting and administrative support/Compliance with stakeholders
 Assist the audit team as prescribed by NGOAB
 Fulfill the requirements of external audit for any changes of budget and actual expenditure and clarification it
 Compliance with bank and other stake holders

(d) Save the Children UK
 The thematic programmes in preparing their budgets (budget line, costs, etc)
 Prepares a comparative analysis, commence of the annual financial report against budget and submit to Supervisor for any major changes.
 Analize data and develop detail budget in accordace with SCUK policy and use appropriate coding
 Assist to budget holders of different thematic programmes of financial issues
 Assist to supervisor of Budget analysis and actual expenditure for different programme
 Actual disbursement of plan budget to partners, Checking the SCUK bill with proper document, procurement policy, budget code, budget line etc and Prepare monthly Bank Reconciliation and checking the weekly cash reconciliation with spread sheet and Sun cash book
 Ensure monthly salary disbursement of all staffs of Bangladesh Programme and ensure tax calculation, Ensure in annual step increase and ensure when increasing the salary COLA (Cost of Living Adjustment) and Ensure final payment to staff(s)
 Review budget and actual expenditure in every quarter and mid year and require update based emergency requirement, Analyze of Budget and actual expenditure at the end of project period if require any changes or adjustment for recommendation to Supervisors, Analyze of obligation amount, determine and record the appropriate obligate funds for purchase order, PNGOs payment request, travel claim for domestic and international.
 To prepare accrual at the end of year or at the end of project determine of payment request of staff, purchase order,
 Record all financial and accounting transaction of purchase order, vouchers, journal vouchers transfer etc
 Record all financial record and any change or rectification to enter or prepare journal to Sun System
 Prepare quarterly, mid term, annual budget, obligation and accrual and any end of the project
 Assist the audit team as prescribed by NGOAB, Fulfill the requirements of external audit for any changes of budget and actual expenditure and clarification it and Compliance with bank and other stake holders
 Assist to staff for any international travel for endorsement of passport
 Coordinate in every budget holder at the end of project for accrual and obligated amount and assist to appropriate allocation and report will be send to HQ and Regional office, Upload Sub office to Sun System in every months and send it to Regional office and HQ
 Assist to Finance Director in the Month End, analysis and submission of periodic financial report and submit the project proposal to Doner Agency. (budget analysis, FBS report, Trial Balance with every project wise, Expenditure report and gain/loss report)
 Prepare financial statement for external audit purpose and follow up the field financial report for audit purpose

(e) World Health Organization (WHO)
Key Result/Function:
 Assist to Budget Preparation, Reviews/analyzes the WHO budget and the associated initial/mid-year invoices and Prepares a comparative analysis, commence of the annual financial report against budget
 Assure the accuracy through periodic review and take appropriate action regarding accounts obligation and pipeline. To ensures that all required monthly, quarterly, and annual financial reports are prepared and submitted on time and review exercise to ensure validity of obligated funds and pipeline funds for the Supervisor
 Checking, verifying and analysis of financial report against budget and Compare of project expenditure and financial report at the project office against budget Accounting and administrative support
 To liaison with international participants for currency/travelers cheques as required and Provide and assists to international participants on financial matters
 To prepare fund reconciliation with country office to Regional office and Input obligation of respective budget allocation
 Monthly review of cash position and timely prepare of Cash Flow
 Cordial working relationships with counterparts, people in the private sector, and other project staff.

(f) Proshika Manobik Unnayan Kendra
Key Result/Function:
 Prepare yearly budge and review, analysis and compare of mid yearly budget for financial reporting, To analysis and compare with financial report and budget and reviews and analyzes the mid-year budget for comments and change to the supervisor for approval.
 Check and verify loan portfolio and financial reports and analyzing, notes and clearance for approval, Monitoring and coordination of loan repayment and recovery procedures, delinquency, cost of delinquency, and market analysis of EIG project
 To prepare mid-year progress report both for Donor and Organization, Analysis of monthly, quarterly and yearly financial report for submitted to the supervisor as well as project Doners, Take necessary step for payment of request as per requirement of the concerned Project
 Monitoring of ADCs Staff (Area Development Center), Coordination of all project Coordinator for financial matters and assist to them, Monitoring and coordination of PNGOs activities within a team
 Evaluate the activities of the mentioned Partner NGOs activities, designing and implementing the activities as per guidelines of the project proposal, evaluate the activities of the mentioned PNGOs activities.

4. Training Received:
 Budget Allocation and Software Training during 11-14 July 2007 from WHO
 Time Management Training during 29 August 2007 from WHO
 Accounting and Financial Management of Development Organization from PROSHIKA.
 Development and Management from PROSHIKA.
 Development and Organization from PROSHIKA.
 Child Protection Training in SCUK from 17-19 February 2009
 Sun training in SCUK from 16-21 May 2010
 Agresso Training from Sep 20 to Oct 10, 2011


5. Computer Proficiency:

Operating Syste : MS Word, MS Excel, MS PowerPoint, Email and Internet Browsing etc.
Accounting Software : PROSHIKA created software IAS (Integrated Accounting System) and WHO provided Imprest
software (Imprest Account and AMS software) and SCUK Sun accounting Software, Agresso software, UNDP ATLAS and UNICEF VISION
6. Language Efficiency:

Language Reading Writing Speaking
Bengali (Native) Excellent Excellent Excellent
English Excellent Excellent Excellent

7. Personal Information:
Mailing Address : B/241 Eastern Housing (3rd Floor), Phase-2, Extension Pallabi, Mirpur, Dhaka-1216.
Date of Birth : October 03, 1972
Religion : Islam (Sunni)
Nationality : Bangladeshi by Birth.
Marital Status : Married

8. Academic Qualification :
Sl.# Title of Certificates Year of Passing Results Secured Board/University Major Subjects
01. M.Com. (Accounting) 1999 (but exam held in 1997) 2nd Class National University Accounting, Cost Accounting, Public Finance, Management Accounting, Project Appraisal, Finance and Banking, Statistics, Auditing etc.
02 MBA 2004-2006 CGPA 3.37 Northern University Finance
03 ACCA Studding 8 papers out of 14 UK (Distance learning) Financial reporting, Auditing, Managerial accounting etc